Name every space
List sanctuary seating, foyer, restrooms, fellowship hall, nursery, classrooms, offices, and any separate buildings. Mark rooms that are closed to outside crews.
Church planning · proposal review
Church Cleaning Bid Checklist for Committees
A church cleaning bid is easier to compare when every provider sees the same building and calendar. This checklist helps a pastor, trustee, or facilities committee ask for the same scope from each company.
Build the scope
Ask for a proposal you can actually compare.
A monthly total alone hides the differences that matter. Give each bidder a room list and a schedule, then ask them to describe what their price includes.
Match the calendar
State when services, classes, meals, and outside groups use the property. Ask which rooms receive attention after every gathering and which are periodic.
Separate included work
Ask who moves chairs, clears event materials, supplies paper goods, handles trash, and reports damage or access problems. Put project work on a separate line.
Check practical safeguards
Ask for insurance documentation, the staffing arrangement, the point of contact, and how a missed visit or missed task is handled. Verify answers directly with the provider.
Walk-through notes
Bring one shared packet to each walk-through
The packet does not need to be elaborate. A floor plan, event calendar, and notes about trouble spots make the bids more comparable than a general request to 'clean the church.'
- Prepare a room list with rough sizes and flooring types where known.
- Write the weekly event schedule and the times rooms must be ready again.
- Identify supply ownership, alarm access, restricted rooms, and volunteer tasks.
- Ask each provider to return a written scope, exclusions, visit frequency, and change process.
Put it into practice
What to compare beside price
One bid may include fellowship hall floors after midweek meals while another covers that room only once a week. One may include paper goods while another assumes the church supplies them. Those differences change the actual work, even when the monthly totals look similar.
Questions worth asking
Questions before the committee votes.
These answers are planning guidance. The final service and schedule belong in a written scope for your church.
Should the lowest bid win?
Compare the room list, timing, supplies, exclusions, and response process first. A lower price can reflect a smaller scope.
Does K's provide a written proposal?
K's begins with a walk-through and discusses a written scope for the church's rooms and schedule. Ask for the exact tasks and frequency before approving service.
Can a committee use this for a small church?
Yes. Even a one-building church benefits from naming the rooms, volunteer tasks, and the person who can approve changes.
Your church, your calendar
Start with a walk-through.
Send the church address, the rooms in use, and the schedule that matters. K's will confirm coverage and discuss a written scope.
or send a quick note